Job : Event Coordinator

The Builders Association of Greater Indianapolis (BAGI), believed to possibly be the oldest organized builder group in the United States, is a professional trade association representing residential homebuilders, associates and remodelers across Central Indiana. The BAGI team is composed of smart, dependable, fun and talented individuals dedicated to our mission of promoting, educating and networking to benefit our incredible members and the homebuilding industry. And we’d love for YOU to join us!

We’re looking for a supportive, personable, professional and hardworking individual to join our team as an Event Coordinator!

The event coordinator should have event coordination and management experience, enjoy collaborating with external vendors and creating partnerships, and be able to work in a fast-paced environment while managing multiple ongoing tasks and providing accurate, efficient and timely event details to the team. You will be responsible for implementing and overseeing various association events, including various monthly Impact Team meetings, association networking events, board meetings and our annual Home-A-Rama and Indy Rama shows. These events enhance the awareness and presence of BAGI to our members and the general public.

Duties and Responsibilities:

The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators have to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly. Here are the most essential duties and responsibilities:

  • Establishing and maintaining relationships with vendors, sponsors and venues
  • Planning event details and aspects
  • Creating reliable financial reports and collecting payments on time
  • Remaining under budget with all costs
  • Managing events and addressing potential problems that may arise
  • Planning for potential scenarios that could impact the integrity of the event
  • Maintaining a working knowledge of the complex needs of a wide variety of events
  • Attending meetings with vendors, sponsors and members
  • Managing and working directly with a marketing agency to promote the events
  • Report directly to the Director of Communications

Skills Needed:

  • Bachelor’s Degree
  • Team management
  • Budgeting
  • Logistics
  • Event coordination experience – Minimum 2 years
  • Active listening
  • A motivated self-starter
  • Negotiating contracts with clients, vendors and sponsors
  • Ability to multitask efficiently
  • Capability to pivot for evolving project needs on the fly
  • Ability to work confidently outside of comfort zone or under pressure

**This is a full-time position, some evenings required for various events

Salary Pay: $40,000 – $50,000

Benefits:

  • 2 weeks vacation provided in the first year
  • Retirement plan available
  • Health insurance with company contribution

Apply Today