Website North Custom Homes

North Custom Homes is a highly respected, family owned, custom home builder that builds primarily in Boone, Hendricks, Hamilton, and Morgan County and that has operated successfully for over 20 years.

We are looking for an administrative assistant to quickly step in and perform general office duties and provide administrative and clerical tasks. You’ll assist our staff with communicating with vendors, subcontractors, and clients, obtain bids, and place change orders. You will be responsible for providing administrative support. Duties include document processing, recordkeeping, preparation and sending of contract documents and project drawings, information collection and scheduling.

Excellent communication, computer and tie management skills are essential. Everyone in our company is responsible for maintaining our reputation and our customers’ positive experience.

Job Duties and Responsibilities:

Office Responsibilities

  • Answer and direct phone calls to appropriate parties or take messages
  • File invoices, documents, and reports
  • Assemble project binders
  • Greet customers when they arrive for project meetings
  • Perform administrative support tasks
  • Perform general office duties, such as ordering supplies, maintain cleanliness in the office, and restock office materials
  • Maintain organization and cleanliness of selections room
  • Send purchase orders, subcontracts agreements, and project information to vendors and subcontractors
  • Scan and copy documents
  • Ensure change orders and subcontract agreements are signed
  • Obtain updated insurance information from subcontractors and vendors
  • Assist the superintendents in scheduling of subcontractors and vendors
  • Organize, submit, and obtain project permits
  • Handling all pre-construction set-up including the ordering of dumpsters and bathrooms for job site
  • Order materials and schedules inspections as necessary though the building process
  • Assist accounting department with cost coding of invoice and QuickBooks

Job Type: Full – Time
Pay: Competitive and Negotiable
Schedule: Monday to Friday

Experience and Skills:

  • High school diploma is required – additional collage as an associates degree or bachelor’s degree is very valuable, but not required
  • Administrative experience is desired-previous administrative duties in a busy construction office is ideal, but not required
  • Familiarity with the construction industry is desired but not required
  • Outgoing, friendly personality, excellent interpersonal skills
  • Excellent written and verbal communication skills
  • Proficiency in computer skills, especially Microsoft Office (word and excel)
  • Recognize, address, and resolve problems and issues as they occur
  • Quick Books experience would be a bonus!!!

Other Requirements:

Must be able to pass a criminal history background check prior to employment and have a valid driver’s license

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