Administrative Assistant

Provides administrative support to all office staff. Manages CRM and maintains

documentation in support of the operation.

Responsibilities:

• Manage CRM, input leads, upload documents, docusign integration and oversee organization of all customer interactions
• Maintain notes and tasks
• Contact new leads, set sales appointments, provide over the phone estimates
• Answers and screens incoming telephone calls and communicates with customers, vendors and departmental personnel via telephone, email, and written correspondence to answer inquiries and provide information.
• Managing calendars and scheduling appointments and meetings
• Follow up with customers and get reviews
• Matches payable invoices with checks for mailing.
• Follow up with customer that are past due on payments
• Oversee empoloyee time cards and payroll billing
• Prepares and submits purchase orders

Preferred:

• An Associate’s degree in business administration or other administrative training is desired.
• Related experience and/or advanced training or any equivalent combination of education and experience may be substituted. Must be computer literate with knowledge of Microsoft Office

Required:

• Home office with internet
• High School degree or general education equivalent required.
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Ability to prioritize and multitask